Since we have to stay at home prior to Covid-19 outbreak, it’s not an excuse for not doing our job. Indeed, it might be a bit difficult to do an online meeting with all the employees. However, we have seen millions of people worldwide using the videoconferencing app Zoom for business meetings, interviews and other purposes while stay at home. Even individuals who find it difficult to contact with friends and family are now moving to Zoom app for face-to-face video and group video chat.
This is a quick guide on how to get started using Zoom app free version. You can one-to-one video calls as long as you want. However, any group calls are limited to 40 minutes only.
How to register for Zoom?
You may download Zoom on your laptop or your mobile phone. The process is similar for both. Here’s how:
- Go to Zoom’s sign up page and enter your work email address. Or alternatively, you can create an account by clicking “Sign in with Google” or “Sign in with Facebook” buttons.
- Once you’ve entered an email, you will receive an activation email. Click the “Active Account” button to active your account.
- Next, you will be given a link to your personal meeting URL and you will have the option to click “Start Meeting Now” button to start a test meeting.
- Once you have installed the Zoom app, you will see buttons to “Join a Meeting” or Sign In”.
- Once you’re logged in, click on the “New Meeting” button on the Home tab to start your meeting.
Now, how to invite people to your Zoom meeting?
Once you have sign up, you can invite people to a Zoom meeting using a few different ways. If you are using the desktop or mobile apps, you may click on the Meetings tab.
- On the desktop app, if you click the “Copy Invitation” button on the screen, a message with your Zoom meeting’s URL, ID, and phone dial-in information will be copied to your clipboard that you can drop in an email or a text message.
- On the mobile app, when you tap the “Send Invitation” button, you’ll be presented with three options:
- “Send Message,” which will let you text your meeting URL to someone
- “Send Email,” which will open up an email with your meeting’s information
- or “Copy to Clipboard,” which will copy your Zoom meeting’s URL and meeting ID to your phone’s clipboard.
People in your meeting might have the access to read your private messages, be careful
The app is really convenient for employer to conduct an online meeting with a big group. However, some are concerned about the app’s privacy and security. It turns out multiple people in your meeting might have the access to read your private messages.
Someone said, if you’re having a committee meeting via Zoom and you use the chat function to privately write to someone, your colleagues may not see it in real time, but it shows up when the chat is downloaded and put in the minutes folder. So be careful with your action.